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TANZREC PORTAL — TERMS AND CONDITIONS OF USE
Internal Meeting Records Portal is an official digital platform of the Tanzania High Commission in London, established for the secure recording, management, and review of official meeting records.
By registering for and using this portal, all users agree to the following terms and conditions:
1. Authorised Use
1.1 Access to this portal is strictly limited to authorised staff members of the Tanzania High Commission in London.
1.2 Users must register using a valid official or approved email address and obtain approval from the Office Secretary before accessing the system.
1.3 The portal must be used solely for official business purposes related to the work of the High Commission.
1.4 Any personal, commercial, or unauthorised use of the portal is strictly prohibited.
2. User Responsibilities
By using this portal, each user agrees to:
Provide accurate and truthful information during registration.
Maintain the confidentiality of their login credentials.
Not share their username or password with any other person.
Ensure that all meeting notes entered are factual, professional, and relevant to official duties.
Avoid entering sensitive personal data unless absolutely necessary for official records.
3. Confidentiality and Data Protection
3.1 All information recorded in this portal is classified as confidential internal government information.
3.2 Users must not disclose, copy, or share any content from this portal with unauthorised individuals or external organisations without formal approval.
3.3 Any breach of confidentiality may result in disciplinary action in accordance with High Commission policies and applicable regulations.
4. Security and Access
4.1 The Tanzania High Commission reserves the right to monitor all activity within the portal to ensure compliance with these terms.
4.2 The High Commission may suspend or terminate access to any user account found to be misused, compromised, or in violation of these terms.
4.3 The system may be temporarily unavailable for maintenance, updates, or security reasons without prior notice.
5. Accuracy of Records
5.1 Users are responsible for ensuring that all meeting notes submitted are accurate and complete to the best of their knowledge.
5.2 The Office Secretary may request clarification, amendments, or additional information regarding submitted records.
5.3 False, misleading, or intentionally inaccurate entries may result in disciplinary measures.
6. Intellectual Property and Ownership
6.1 All data, records, and documents stored in this portal remain the property of the Tanzania High Commission in London.
6.2 Users have no personal ownership rights over any information entered into the system.
7. Compliance with Official Policies
Use of this portal must comply with all relevant High Commission policies, diplomatic protocols, and applicable UK and Tanzanian regulations regarding information security and data handling.
8. Acceptance of Terms
By logging into and using TANZREC Portal, users acknowledge that they have read, understood, and agreed to these Terms and Conditions.
Failure to comply with these terms may result in suspension of access, formal investigation, or disciplinary action as deemed appropriate by the High Commission.
